Reception administrator/accountants assistant

Reception Administrator/Accountants Assistant About the job: To provide reception duties and office administrative services for the company to ensure smooth running of the office. Reception Duties: Answering the switchboard of 10 lines and taking messages. Attend to visitors for meetings and distribute refreshments, tea/coffee etc. Attending to any other reception duties. Office & Accounts: Administration. Responsible for the diary system for Insurance claims each day. Manage and keep the filing system updated and well organised. Open new files for new claims and projects and load onto shared drive and keep Excel schedule updated. Management of the archiving system of jobs on the shared drive and co-ordinate with Metro file for external storage. Book all travel requests and liaise with contracted travel agent. Manage the petty cash system on Excel. Capturing on weekly timesheets and monthly travel on Quickbooks. Preparing invoices on Quickbooks. Assist with outstanding debtors collecti...