Office Administrator (Bilingual) (Ottawa)

Responsibilities

• Greet clients/customers with professionalism, on the phone and in person and respond to correspondence;
• Assist with overseeing the operation and management of the office, including liaising with Technology, People Culture, Office Services, cleaning staff, other departments and counterparts in our Toronto office as needed;
• Order office supplies, distribute mail and courier packages, manage Boardroom Scheduling and Maintenance;
• Oversee the tidiness of common areas, including meeting rooms and kitchen spaces;
• Assist the accounting department with various tasks including overseeing the incoming accounts payable correspondence, scanning cheques for deposit, and other items as required;
• Receive, scan and organize invoices for all projects and distribute for approval to various project teams;
• Create purchase orders and set up new vendor accounts; update monthly P.O. tracking worksheet as required;
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