Executive Assistant

REPORTS TO:  CEO and SVP

SUMMARY:

This position is responsible for a variety of administrative and clerical duties, performing and coordinating office administrative duties, and storing, retrieving, and integrating information for the support to the CEO and SVP.

ESSENTIAL FUNCTIONS:

• Manage incoming correspondence, including telephone call screening, occasional email management
• Clerical support to CEO and SVP (Organize and maintain paper and electronic files).
• Dictaphone transcription for SVP.
• Travel arrangements for the CEO and SVP (both Domestic and international flights and hotels, transportation) incl. itinerary/meeting coordination and planning.
• Heavy contact management in CRM database (PipelinerCRM).
• Planning and scheduling internal meetings, external conference calls, and web based presentations.
• Follow up on conferences and trade show leads created by SVP (mailings, databank up...