Asistente de Gestión Documental

Job Overview

Coordinate, execute, and maintain the digital document management system for ECHO projects, ensuring that all supporting documents for direct costs, assignment costs, supply chain, and personnel are properly scanned, named, organized, and archived in Box in accordance with donor requirements, IRC standards, and internal and external audit needs.

Responsibilities

• Configure and maintain the folder structure in Box for ECHO projects, using Box Drive for efficient navigation and bulk uploads.
• Verify periodic completion and correct naming of the folder structure to match current project codes.
• Update the folder structure when project codes, locations, or fiscal periods change.
• Receive and archive in Box all transaction support documents for direct costs, organized by project code (D1) and fiscal month.
• Name each PDF following the Integra transaction reference convention to ensure traceability...