Administrative Assistant

Description We are looking for an Administrative Assistant to support import-related coordination for an agriculture organization in Pasadena, California. This Long-term Contract position is fully onsite and is well suited for someone who is highly organized, comfortable managing documentation, and able to keep pace with time-sensitive operational work. The person in this role will help maintain smooth day-to-day administrative processes by tracking shipments, handling records, and communicating with external partners and internal teams.

Responsibilities:
• Monitor incoming import activity, follow shipment progress, and keep stakeholders informed of status updates.
• Prepare, organize, and maintain import files to ensure documentation is complete, accurate, and easy to retrieve.
• Communicate with suppliers, carriers, freight partners, and internal departments to resolve questions and support timely movement of goods.
• Review shipping paperwork, invoices, and pack...